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Military Base Office

Military Base Office

Do you have Base Access??
You can register for classes at the Military Base Office!!

Copper Mountain College (CMC) is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges (ACCJC) (https://accjc.org/) who accredits community colleges and other associate degree granting institutions in the Western region of the U.S.

CMC offers a variety of college credit classes through its Military Base Office, through a Memorandum of Understating with the Marine Corps Air Ground Combat Center (MCAGCC) in Twentynine Palms, California. CMC classes are taught at the Lifelong Learning Center on the Base, making it easy for our active duty personnel and other students to attend class.

Getting on Base:
All non-affiliated civilians must obtain a pass to enter the Base and attend class. Please download and refer to this document, Installation Access Pass, for instructions on how to obtain the pass.

On-Base Services

Our Military Base Office is here to assist with:
Admissions
Financial Aid information
Assessment Testing
Counseling/Academic Advising
Joint Services Transcript (JST) formerly SMART
Tuition Assistance

Regular Hours:
Monday-Friday 7:30am-4:30pm

On-Base Resources

Military Academic Skills Program (MASP): MASP is designed to help Military personnel and their family members enhance their English & Math skills. This FREE, eighteen-day program helps students build a solid academic foundation, prepare for exams, improve English and Math knowledge and more! MASP is held in The Lifelong Learning Center, building 1530. Registration through the CMC Military Base Office is required. For more information please contact us at 760-830-6133.

Students may access Internet resources through a dedicated computer at the Military Base Office, provided by CMC’s Greenleaf Library.
College 101 Brief: The on-base Education Center offers a College 101 Brief Tuesdays at 1300 and Fridays at 1100.

GI Bill® Workshop: The on-base Education Center offers a GI Bill® Workshop every Wednesday at 1300.

Accreditation Information, click here

Active Duty Service Members Prior to Enrollment at CMC You are required to speak with your Educational Services Officer (ESO) or counselor within your Military Service prior to enrolling at the institution. The ESO and related staff can assist in providing information and options regarding furthering your education. After meeting with your ESO or related counselor, Copper Mountain College is happy to further discuss educational pathways, enrollment options, and related information.

Steps to Enrollment

FIRST: Read the statement in the red box above before continuing.


Military Base Programs Student Checklist


Getting Started: Apply Online & Orientation Information 

Priority Registration

Priority registration is offered to all active duty military and veterans in good standing attending Copper Mountain College.  Proof of military status must be provided to the Military Base Office or Admissions and Records before receiving this service.

Registration Priority shall be lost at the first registration opportunity after a student:

  • Is placed on academic or progress probation or any combination thereof; or
  • Has earned one hundred (100) or more degree-applicable semester or quarter equivalent units at the district or other higher education institutions.

For purposes of this section a unit is earned when a student receives a grade of A, B, C, D, or P. The 100-unit limit does not include units for non-degree applicable English as a Second Language or basic skills. The 100-unit limit does not include units earned through credit by examination, advanced placement, or International Baccalaureate.

Residency, Fees, and Tuition

Residency

Active-duty military members are considered California residents for tuition purposes. The dependent of an active-duty military person stationed in California is considered a resident for tuition purposes during his/her first year in California. The son or daughter of an active-duty military member will be determined to be a resident of California for tuition purposes.

Fees and Tuition

California Resident: ……………….$46/unit
Non-Resident: …………….$258 + $46/unit
Parking:
Car……………………………. $20/semester
Motorcycle……………….. $10/semester
Summer session……….. $5/all vehicles
Student Government & Clubs: $4/semester

APPLY FOR AN ENROLLMENT FEE WAIVER

Board of Governor’s Fee Waiver Program (BOGW):
This state program waives the payment of enrollment fees for California residents or eligible AB 540 students who qualify based on financial need, public assistance, or who meet specific income standards. The most effective way to apply for the waiver is to file the FAFSA or the California Dream Act Application, early enough for the student to be assured of waiver eligibility prior to registration.

Financial Aid

Apply for an Enrollment Fee Waiver

Board of Governor’s Fee Waiver Program (BOGW):

This state program waives the payment of enrollment fees for California residents or eligible AB 540 students who qualify based on financial need, public assistance, or who meet specific income standards. The most effective way to apply for the waiver is to file the FAFSA or the California Dream Act Application, early enough for the student to be assured of waiver eligibility prior to registration.


Financial Aid Timeline

How to Apply

Free Application for Federal Student Aid (FAFSA) code: 035424

a. Student needs an FSA ID (user name and password) — https://fafsa.ed.gov/
Please apply 3 (three) days before you want to file the FAFSA.

  • Student’s official name
  • Student’s Social Security number
  • Birth date

b. If the student is a dependent, then the parent who signs the FAFSA also needs an FSA ID.


When to Apply

  • Earliest date to apply is October 1st.
  • March 2nd deadline for California grants.
  • Early Action is needed for early award letters.

For more information click here.

Tuition Assistance & MyCAA

Tuition Assistance (TA) for Active Duty

1. Servicemembers seeking to use Tuition Assistance for the first time must complete the Higher Education Preparation Course (HEP) http://jkodirect.jten.mil/
2. Once HEP is complete, request TA online (Web TA) https://myeducation.netc.navy.mil/.

Please visit the on-base Education Center for more information (760) 830-6881.

Using Tuition Assistance at CMC

1. Active Duty students intending to use TA should notify the CMC Military Base Office to be placed on sponsorship billing.
2. Once registered, the student needs to process his/her Tuition Assistance and submit the Tuition Assistance Authorization to the CMC Military Base Office prior to the first day of the semester.

MyCAA

The MyCAA Scholarship is a workforce development program that provides up to $4,000 of tuition assistance to eligible military spouses. The scholarship helps military spouses pursue licenses, certificates, certifications or associate degrees necessary to gain employment in high demand, high growth portable career fields and occupations. Spouses may use their MyCAA funds at any academic institution approved for participation in the MyCAA Scholarship.

For more information, visit https://aiportal.acc.af.mil/mycaa or call 800-342-9647.

Using MyCAA at CMC

Military Spouses intending to use MyCAA should notify the CMC Military Base Office.

Tuition Assistance Refund Policy and Schedule

Copper Mountain College has a policy that returns any unearned tuition assistance (TA) funds on a proportional basis through at least the 60 percent portion of the period for which the funds were provided to the military Service Branch. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. Instances when a Service member stops attending due to a military service obligation, the educational institution will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.

Schedule for the return of unearned TA funds to the government from Copper Mountain College:

5-Week Course Withdraw:
Day 1-7                 100% return
Day 8                     77% return
Day 9                     74% return
Day 10                   71% return
Day 11                   69% return
Day 12                   66% return
Day 13                   63% return
Day 14                   60% return
Day 15                   57% return
Day 16                   54% return
Day 17                   51% return
Day 18                   49% return
Day 19                   46% return
Day 20                   43% return
Day 21                   40% return (60% of course is completed)
Day 22                   0% return

8-Week Course Withdraw:
Before or during week 1  100 % return
During week 2                                        75% return
During weeks 3-4                                  50% return
During week 5                                        40% return ( which is 60% of course is completed)
During weeks 6-8                                  0% return

16-week Course Withdraw:
Before or during weeks 1-2         100% return
During weeks 3-4                             75% return
During weeks 5-8                             50% return
During weeks 9-10                           40% return  (60% of course is completed)
During weeks 11-16                        0% return

8-Week Online Class:

  • 100% of Tuition Assistance (TA) received will be returned if the student withdraws within the first week of class, but before submission of the first assignment. The student’s request will be processed as a drop for the purpose of returning TA funds only, not for Financial Aid attendance or recalculating of aid.
  • 75% of TA received of TA received will be returned if the student withdraws after submitting the first assignment and through the end of the second week of classes.
  • 50% of TA received will be returned if the student withdraws after the second week of classes, but before the end of the fourth week of classes.
  • 25% of TA received will be returned if the student withdraws after the fourth week of classes, but before the end of the sixth week of classes. (60% of course is completed)
  • No TA received will be returned if the student withdraws after the sixth week of classes.

16-Week Online Class:

  • 100% of Tuition Assistance (TA) received will be returned if the student withdraws within the first week of class, but before submission of the first assignment. The student’s request will be processed as a drop for the purpose of returning TA funds only, not for Financial Aid attendance or recalculating of aid.
  • 75% of TA received of TA received will be returned if the student withdraws after submitting the first assignment and through the end of the fourth week of classes.
  • 50% of TA received will be returned if the student withdraws after the fourth week of classes, but before the end of the eighth week of classes.
  • 25% of TA received will be returned if the student withdraws after the eighth week of classes, but before the end of the twelfth week of classes. (60% of course is completed).
  • No TA received will be returned if the student withdraws after the twelfth week of classes.
Transcripts

Requesting Official Transcripts from CMC

CMC is proud to announce our new automated transcript process! Beginning Tuesday, November 7, 2017, official transcripts must be requested via the Student Clearinghouse – CLICK HERE

Beginning Tuesday, November 7, 2017:

• Regular Transcript Requests are $7.
• Priority Transcript (“Rush”) Requests are $15 each ($7 plus $8 rush fee).
• Student Clearinghouse may charge an additional processing fee

Please note: Your first two lifetime transcripts are free. To request these free transcripts, please fax a completed copy of the following form to Official Transcripts at 760-366-5257 or you may email to officialtranscriptrequest@cmccd.edu.

Processing time can take 7-10 business days. You may also request this in person at Admissions & Records on the main campus or at the base program office. For questions or additional information, please contact Admissions at 760-366-3791 ext 4232.

PLEASE NOTE: Transcripts from other institutions become a part of the student’s permanent file and are not duplicated and forwarded with the Copper Mountain College transcript.

For questions pertaining to OFFICIAL transcripts ONLY, please call Admissions & Records at 760-366-3791, ext. 4232.

Submitting Official Transcripts to CMC

If you are sending official transcripts to CMC, please give the following address to your college/university:
Copper Mountain College
Attn: Transcripts
PO Box 1398
Joshua Tree, CA 92252

If you are sending electronic official transcripts to CMC, please give the following email address to your college/university:
officialtranscriptrequest@cmccd.edu.

Once official transcripts have been received, enrolled students who have completed 12 or more units may request an official evaluation and acceptance of transfer units by completing a “Request for Evaluation of Credit” form available in Admissions & Records on the Main Campus or at the Base Program office. Please note that all official transcripts must be on file before an evaluation may be processed.

Once the evaluation is completed, students will be notified by email to their CMC campus email address. A follow-up appointment with a counselor is recommended.

This process can take several weeks, please plan accordingly. Students who do not have a completed evaluation may find it necessary to register in person at either location (Main Campus or Base Programs) and may not be able to register through the MyCMC portal.

Should you have any questions, please contact Admissions and Records at (760) 366-3791, ext. 4232. Thank you.

Submitting Military Transcripts to CMC

Navy and Marine Corps

Active duty Sailors and Marines have access to and may request a copy of their Joint Service Transcript (JST).
PDF Form: Joint Service Transcript Request
Online: Joint Service Transcript
E-mail: ncc@cnet.navy.mil

Unofficial Transcripts and Grades

CMC will provide you with a copy of your unofficial transcript, which contains your most recent grades. Please fax a copy of the following form to Unofficial Transcripts at 760-830-4157. Or you can email: unofficialtranscriptrequest@cmccd.edu.

Unofficial Transcripts for CMC Grades are Free. Please note processing time can take 3-5 business days.
Unofficial transcript requests MUST have an actual signature for processing. Unofficial transcript requests without an actual signature WILL NOT be processed.

Unofficial Transcript (Grades) Request Form (Adobe PDF)
Unofficial Transcript (Grades) Request Form (MSWord)

For questions pertaining to UNOFFICIAL transcripts ONLY, please call the Base Programs Office at 760-830-6133.

Foreign Transcript Policy

Students entering CMC who have earned university/college credits in foreign countries and believe the courses are comparable to those offered at Copper Mountain College, can obtain information about foreign transcript evaluation and application forms for foreign transcript/credential evaluation services from the Associate Dean of Student Services.

Unit Credit for Military Service

Military Veterans or active duty personnel who have served on active duty for a period of one year or longer and who have received other than a dishonorable discharge may be granted college credit. The military units are designated as ‘‘Military Credit’’ on the transcript. Students electing to follow the CSU General Education Certification Course Pattern may also satisfy Area E- Life Long Learning and Self-Development through completion of basic military education. Completed military courses and the schools at which the work was completed must be documented on forms DD214, DD295 or other official documents such as the Army/ACE Registry Transcript System (AARTS), Sailor/Marine/ACE Registry Transcripts (SMART), Community College of the Air Force, and/or the United States Coast Guard transcript.
To have formal military education credit accepted, the student must complete 6 units in residence and present the Office of Student Services or Base Programs Office (MCAGCC) his/her DD214 or an official copy of his/her military transcripts. The CMC counselor determines the units applied to the associate degree.

Servicemembers Opportunity Colleges

CMC is a member of the Servicemembers Opportunity Colleges (SOC).

SOC was established to help active duty personnel and their dependents graduate college despite a potential change of duty station.

Benefits of Completing a SOC DNS Student Agreement

  • Guaranteed degree completion with CMC, even if you have to relocate.
  • No fee and no additional obligation for you, the student.
  • Gives you a plan by listing all credit you may have already earned and the requirements remaining for degree completion.
  • Provides the opportunity to take certain courses with other schools and transfer them back to CMC.
  • Plenty of options for transfer credit, including courses taken at other institutions, AP and CLEP exams, IB credit, and military transcript credit for service members.

 To Establish a SOC Agreement With CMC

For more detailed information see: http://www.soc.aascu.org

GI Bill® Education Benefits

How do I become eligible for GI Bill® Education Benefits?

CMC does not determine a student’s eligibility for GI Bill® Education benefits. You may visit the VA website at http://www.va.gov   or http://www.gibill.va.gov/

What GI Bill® Education benefits does CMC offer?

CMC is authorized to certify for Chapter 30, 31, 33, 35, 1606, and 1607.

Who do I contact for GI Bill® Education Benefits?

Please visit the CMC Veterans Services webpage or your Veterans Services representative at CMC is Lynda Burns. Feel free to contact her with any questions at lburns@cmccd.edu or 1-866-366-3791 ext. 5803

Recruiting and Marketing Practices

Copper Mountain College is dedicated to behavior consistent with regulations issued by the Department of Education (34 C.F.R.  668.71 – 668.75, and 668.14) related to the recruitment of military students.  Therefore, the college does not engage and expressly prohibits inducements, including any gratuity, favor, discount, entertainment, hospitality, loan, transportation, lodging, meals, or other item having monetary value more than a de minimis amount, to any individual or entity, or its agents, including third-party lead generators or marketing firms other than salaries paid to employees or fees paid to contractors in conformity with all applicable laws for purposes of securing enrollments of Service Members or obtaining access to TA funds.  Educational institution sponsored scholarships or grants and tuition reductions are excluded from this rule.

Copper Mountain College refrains from providing any commission, bonus, or other incentive payment based directly or indirectly on securing enrollments or federal financial aid (including TA funds) to any persons or entities engaged in any student recruiting, admissions activity, or decision making regarding the award of student financial assistance.  Further, the college prohibits high-pressure recruitment tactics such as multiple unsolicited contacts by phone, email, or in person, or engaging in same-day recruitment and registration for the purpose of securing Service Member enrollments.

MCAGCC Twentynine Palms Marine Corps Base Dress Code

If you are taking classes aboard the MCAGCC Twentynine Palms Marine Corps Base, you must adhere to the Marine Corps Base Dress Code. If you do not adhere to the dress code, you will be in violation of the Marine Corps Base and CMC’s Standards of Conduct and may result in your suspension from attending classes aboard the Marine Corps Base and CMC.

Examples of inappropriate civilian attire worn in public are beach or swim wear, gym or sweat gear, tank tops, short shorts, ripped or torn clothing, garments designed as underwear, clothing with designs of an obscene or suggestive nature, and shower shoes/flip flops. Wearing headgear indoors is never permitted.

Deployment and Readmission Policy

Deployment and Readmission Policy: Military Service members and Dependents Authority Cited: 34 CFR §668.18

Copper Mountain College is committed to being in full compliance with Executive Order 13607, “The Principles of Excellence for Educational Institutions Serving Servicemembers, Veterans, Spouses, and Other Family Members,” regulations listed in the Department of Defense Voluntary Education Partnership Memorandum of Understanding, and all applicable financial aid regulations established by the U.S. Department of Education

Definitions

Military service (or service in the uniformed services) for the purposes of readmission is defined as service, whether voluntary or involuntary, in the Armed Forces, including service by a member of the National Guard or Reserve, on active duty, active duty for training, or full-time National Guard duty under Federal authority (but not State authority), for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days.

A service member is someone who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services on the basis of that membership, application for membership, performance of service, application for service, or obligation to perform service.

Notification of Military Service

Copper Mountain College will promptly readmit a service member with the same academic status as s/he had when last attending or accepted for admission. The student must notify the Office of Student Services of his or her military service and intention to return to school, as follows:

The student (or an appropriate officer of the Armed Forces or official of the Department of Defense) must give written notice of such service to the Copper Mountain College Office of Student Services as far in advance as is reasonable under the circumstances. This notice does not have to indicate whether the student intends to return to Copper Mountain College. No notice is required if precluded by military necessity such as service in operations that are classified or would be compromised by such notice.

Any service member in a U.S. military reserve unit should provide a copy of all training orders to the Office of Student Services at least 30 days in advance, or as far in advance as is possible under the circumstances.

Course Withdrawals and Tuition and Fee Adjustment

Once sufficient documentation is received, the Office of Student Services will work with the student to complete the necessary documents for course withdrawals and a full adjustment of all tuition and fees for the term. All financial aid funds, tuition assistance, and veteran education benefit payments will be returned to the agencies that provided them in accordance with all federal laws and regulations

Notification of Intent to Return to School

The student must also give oral or written notice of his or her intent to return to the school within three years after the completion of the period of service. A student who is hospitalized or convalescing due to an illness or injury incurred or aggravated during the performance of service must notify the Office of Student Services within two years after the end of the period needed for recovery from the illness or injury. A student who fails to apply for readmission within these periods does not automatically forfeit eligibility for readmission, but is subject to the Copper Mountain College general readmission policies

Readmission

The student will be readmitted with the same academic status. This status is defined as being admitted to the same program to which the student was last admitted, or if that exact program is no longer offered, the program that is most similar to that program, unless the student chooses a different program. The student will be readmitted at the same enrollment status, unless the student wants to re-enroll at a different enrollment status. The student will be enrolled with the same number of credit hours previously completed, unless the student is readmitted to a different program to which the completed credit hours are not transferable. The student will be readmitted with the same academic standing. The cumulative length of the absence and of all previous absences from the school for military service must not exceed five years. Only the time the student spends actually performing service is counted.

Copper Mountain College [CMC] is not required to readmit a servicemember if it determines, after reasonable efforts, that the servicemember is not prepared to resume the program at the point where he or she left off, or is unable to complete the program. In addition, CMC is not required to readmit a servicemember if it determines that there are no reasonable efforts it can take to prepare the servicemember to resume at the point where he or she left off, or to enable the servicemember to complete the program.

Please note that readmission requirements do not apply to servicemembers who will be absent from class due to planned training/field exercises. These instances must be worked out on an individual basis with the course instructor.

Tuition and Fees

If the student is readmitted to the same academic program, for the first academic year, Copper Mountain College will assess the same tuition and fee charges as when the servicemember left, unless military benefits will pay the increase, but not more than what is being charged to other students; and for subsequent academic years or for a different program, Copper Mountain College will assess tuition and fee charges that are no more than the institution is charging other students.

Office Location

Building 1530 6th Street – Lifelong Learning Center – 2nd floor Room 209
Marine Corps Air Ground Combat Center
Twentynine Palms, CA 92278
Fax 760.830.4157
MCAGCC – Marine Corps Base Map

Regular Hours:
Monday-Friday 7:30am-4:30pm

CMC is closed on all legal and college holidays.

2018-19 Academic Calendar

2018-2019 Holidays

Military Base Office Staff

Jennifer Sparling
Base Programs Coordinator
760.366.3791, ext. 5294
760.830.6133
jsparling@cmccd.edu

Raelene Wharff
Admissions & Records Specialist
760.366.3791, ext. 5102 / 4368
760.830.6133
rwharff@cmccd.edu

Summer Grenzow
Student Support Specialist
760.366.3791, ext. 5891 / 4368
760.830.6133
sgrenzow@cmccd.edu