Updates for Summer/Fall 2021 Students
CMC COVID-19 Protocols – May 3, 2021 Update
This is a living document that will continue to be updated as CDC provided guidelines for COVID-19 mitigation and management.
CDC has issued guidelines on what fully vaccinated people are now allowed to do. As we have not mandated vaccinations here at CMC and have respect for individual privacy and choice, protocols for COVID mitigation will be maintained until which time the CDC (or other authorizing governmental agency) declares that pandemic protocols are no longer required.
This is our written COVID-19 prevention program.
We thank you for your flexibility, resolve, and resiliency, as we continue to navigate through these unprecedented times. We love our CMC student community, and will continue to serve your academic needs to the best of our ability. Please stay healthy and safe, and we will continue to keep you updated.
CMCCD will comply with Cal/OSHA CDC physical distancing requirements and the provision of face coverings and other PPE based on the protocol below:
All students and employees are expected to wear a mask during all interactions and/or possible engagement with colleagues, students, or community members. The Cal/OSHA definition of a mask or face covering is a tightly-woven fabric or nonwoven material with no visible holes or openings that covers the nose and mouth. Signage has been posted to remind people that masks are required on campus.
Face coverings are required for employees and students when engaged in work, whether at the workplace or performing work or school activities off-site, when:
- Interacting in-person with anyone or working in a shared workspace.
- Or when working or learning in any space visited by members of the public, regardless of whether anyone from the public is present at the time.
- The rule of thumb is that if you can see another person, employees and students should be masked.
We are also still encouraging remote interactions rather than in-person interactions where possible. Students may use the library for access to the internet, research, and to study while meeting social distancing and masking expectations. Common areas where students may congregate such as the Student Activity Center, the Veterans Resource Center will continue to remain closed.
Employees who have questions on face-covering or working accommodations should contact Chief Human Resources Officer Bonnie Bilger and students who indicate that they may be exempt from masking requirements should be directed to Dean Jennifer O’Donnell.
We all need to continue to be vigilant in doing our best to protect each other from COVID-19. We will continue rotating staff schedules to minimize contact where operationally feasible. We do need to make sure that we stay home when we do not feel well. It goes without saying that the use of hand sanitizer and proper handwashing must be done.
We should also consider the possibility that we may need to shift again to fully remote if needed. We will also need to continue to plan that there will be students and employees who may need to self-isolate. Where feasible, instructional faculty who may be teaching on-ground courses should front-load course content and activities that are better suited for in-person learning.
Employees and Students
The CMC process for screening employees and students and responding to those with COVID-19 symptoms is as follows.
Prior to arriving at work or school each day, every employee or student should take the responsibility to conduct a self-check and determine if they are showing any COVID19 symptoms. Faculty are encouraged to include this link in their syllabi where you will find information on COVID-19 symptoms and a self-check tool. https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
Non-contact temperatures may also be taken at the discretion of the supervisor or laboratory instructor.
It is the shared responsibility of all of us to keep each other safe. Employees and students who have symptoms should not attend in person or if they become sick during the day should immediately be separated from other individuals and sent home. Employees and students who develop symptoms outside of work should notify their supervisor or instructor and stay home.
It is suggested that all instructors of on ground courses require students to maintain a fixed seating arrangement for the duration of the academic term. This is to ensure social distancing requirements, but also provides a means of contact tracing of students near any student that may test positive for COVID-19.
It is suggested that to eliminate multiple students coming in contact with door handles, the instructors will be directed to unlock and open the door and to utilize a floor wedge to keep the door open until the start of the class.
At the conclusion of each class session, the instructor will utilize the floor wedge to keep the exit area open until all students depart to minimize contact with the door handle.
Instructors are also asked to end class on time. Our goal is to allow our custodial staff some time to clean each classroom between sections. Each classroom will also have cleaning supplies if there is an area that students or staff feel need additional attention. If there is shared equipment within the class, please use the supplies to sanitize the shared equipment between users.
Classrooms with a known COVID-19 exposure will be quarantined until cleaning protocols outline below can be completed. In-person courses that utilize a quarantined space will be assigned an alternative space or requested to instruct remotely until a classroom can be deep cleaned.
In-person course sections that have a confirmed COVID-19 case must move to remote instruction for a minimum of 14 days from the confirmation of the case.
Curricular content or instructional methods that does not promote social distancing should be modified if to reduce the chance of spread.
Faculty must accommodate the needs of students who self-isolate. Faculty should establish and relate communication criteria required of students to initiate COVID-related accommodations. This should be included in the syllabus, if possible.
HVAC economizers have been adjusted to increase the outside air volume. Doors and windows may be left open at the discretion of the faculty and staff. The air filtration system has been upgraded to provide the characteristics of a MERV 13 rating.
Due to high heat, some of these changes may need to be adjusted to maintain a comfortable learning environment.
Travel and Fieldtrips
At this time, CMC will only support needed work or class related travel for employees and students who have been fully vaccinated. Fully vaccinated travelers are less likely to get and spread SARS-CoV-2 and can now travel at low risk to themselves within the United States.
CDC prevention measures continue to apply to all travelers, including those who are vaccinated. All travelers are required to wear a mask on all planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States and in U.S. transportation hubs such as airports and stations.
COVID-19 Exposure, Reporting by students and employees and District Communication
If a student, faculty, or staff member experiences symptoms of COVID-19 they are to stay at home, seek medical attention and contact their primary care provider, or make an appointment to be tested and immediately communicate with their instructor or supervisor. Sick faculty, staff, or students should not return to any of the College facilities, or end isolation until they have met CDC’s criteria to discontinue home isolation. When you can be around others (end home isolation) depends on different factors for different situations.
Please find CDC’s recommendations for your situation below.
The district will also ask employees or students with confirmed COVID diagnosis and have been on campus to identify where they were and who they may have been in close contact with.
If the District is aware of individuals that have had close contact with a person diagnosed with COVID-19, that individual will be instructed to stay home and self-monitor for symptoms and follow CDC guidance if symptoms develop.
The District will communicate directly with identified close contacts of confirmed cases and provide a general communication to the College.
It is important to remember that anyone who is not vaccinated and who has close contact with someone diagnosed with COVID-19 should stay home for 14 days after exposure based on the time it takes to develop illness.
Employees or students may have been exposed if they are a “close contact” of someone who is/was infected, which is defined as being within approximately 6 feet (2 meters) of a person with COVID-19 for a prolonged period of time.
What counts as close contact?
You were within 6 feet of someone who has COVID-19 for a total of 15 minutes or more
You provided care at home to someone who is sick with COVID-19
You had direct physical contact with the person (hugged or kissed them)
You shared eating or drinking utensils
They sneezed, coughed, or somehow got respiratory droplets on you
Potentially exposed employees and students should self-isolate and follow CDC recommended steps.
Potentially exposed employees who do not have symptoms should remain at home or in a comparable setting and practice social distancing for 10 days. Employees with questions regarding leave should check with Human Resources. Students with questions regarding assignments should check with their instructor.
CDC Options to reduce quarantine
Reducing the length of quarantine may make it easier for people to quarantine by reducing the time they cannot work. A shorter quarantine period also can lessen stress on the public health system, especially when new infections are rapidly rising.
After day 10 without testing
7 days after exposure if a test is conducted at least 5 days from the date of exposure and the test is negative
After stopping quarantine, you should
Watch for symptoms until 14 days after exposure
If you have symptoms, immediately self-isolate and contact your local public health authority or healthcare provider.
Wear a mask, stay at least 6 feet from others, wash your hands, avoid crowds, and take other steps to prevent the spread of COVID-19.
CDC continues to endorse quarantine for 14 days and recognizes that any quarantine shorter than 14 days balances reduced burden against a small possibility of spreading the virus. CDC will continue to evaluate new information and update recommendations as needed.
Community testing is free and located at:
Joshua Tree – Community Center at Sportsman’s Park
6171 Sunburst St., Joshua Tree
Monday – Friday from 8 a.m. – 3 p.m.
We have about 100 COVID-19 at-home test kits available in Academic Affairs. These test kits do not expire and are prepaid for mailing. If you would like to take home a test kit for yourself or a member of your household, please stop by the Administrative Offices in 100 Quad to pick one up. There is a pre-paid envelope in the box for mail-in, or you can drop off the completed test at the Bell Center.
Free vaccinations are available to eligible employees, students, and community members by appointment at the Bell Center, Copper Mountain College, Joshua Tree. For eligibility and appointments, use this link: https://sbcovid19.com/vaccine/
For additional information about vaccinations, residents of San Bernardino County may call (909) 387-3911 or email: coronavirus@DPH.sbcounty.gov.
Returning to Class or Work after Having COVID
- Positive COVID-19 cases with COVID-19 symptoms shall not return to work until:
- At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medication; and
- COVID-19 symptoms have improved; and
- At least 10 days have passed since COVID-19 symptoms first appeared.
- COVID-19 cases who tested positive but never developed COVID-19 symptoms shall not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
CDC Guidance for fully Vaccinated People
For the purposes of this guidance, people are considered fully vaccinated for COVID-19 ≥2 weeks after they have received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna), or ≥2 weeks after they have received a single-dose vaccine (Johnson and Johnson (J&J)/Janssen).
Per CDC, in non-healthcare settings, such as CMC, fully vaccinated employees may refrain from quarantine and testing following a known exposure if asymptomatic.
Vaccinated employees must continue to follow all other COVID-19 mitigation protocols.
Clean and Disinfect
Areas that have been documented as being exposed to a person confirmed to have had COVID 19 will be quarantined for at least 24 hours per CDC guidelines. If possible, a longer quarantine period of up to 72 hours or longer will be used before the disinfecting process begins. Signs will be placed on all entrance doors, and all perimeter spaces will be locked. After the quarantine period is completed, custodial staff, using appropriate PPE will disinfect commonly used hard surfaces. HVAC systems will bring in maximum outside air to flush the building/spaces. Once disinfecting has been completed, custodial staff will complete a deep cleaning of the spaces.
A Shared Responsibility
Building custodial staff will clean and disinfect campus buildings more frequently to reduce the spread of pathogens via frequently touched surfaces. However, it is impossible for custodial staff alone to perform these functions with the frequency and extent needed to combat the novel coronavirus. Every member of the CMC community has a joint responsibility for sanitation in their own work area and when using shared resources (i.e. meeting rooms, commonly touched surfaces, etc.)
So, it’s a collective effort. But, who is responsible for what?
What surfaces are not Cleaned/Sanitized/Disinfected by Custodians?
Personal workstations – surface, drawers, shelves, cabinets, etc.
Electronics – keyboards, mice, screens, copiers, phones, etc.
Equipment – Lab equipment, etc.
Books, papers, files, art, etc.
These areas should cleaned regularly by the users and between users if they are shared resources with the cleaning supplies that are provided. Please wipe down shared items before and after use.
Training and Employee Benefits
CMC offers online COVID-19 training, and regular communication with updates from the CDC, Chancellors Office, Governor’s Office, and County Office of Health, to ensure that all employees are informed of COVID-19 transmission, symptoms, quarantine requirements, physical distancing, mask policies, and the importance of staying home when sick.
COVID-19 training and prevention documents are available to all employees, students, independent contractors, vendors, etc. who may come on the campus.
California SB95 was enacted March 29, 2021, obligating community colleges to provide paid COVID-19 sick leave to their employees, retroactive to January 1, 2021, and effective until September 30, 2021. SB95 provides up to 80 hours for all the same reasons as the CARES act, and adds sick leave for anyone unable to work (including telework) to attend a vaccine appointment, or experiencing symptoms related to a vaccine. These hours are in addition to the employee’s regular sick leave bank.
The District already covered sick leave due to COVID-19 which was taken in January. Any employees that claimed sick leave on February or March timesheets that might qualify should be re-examined. To report any leave that might meet the qualifications, or if you have any questions about your leave bank utilization, please contact Shirley Art, Payroll Services Specialist. If you experience hardship due to COVID-19, please contact Bonnie Bilger, Chief Human Resources Officer.
Students need to have an appointment to utilize the Library resources such as: the internet, research, and study rooms. When in the Library the guidelines for social distancing and masking wearing are required.
Greenleaf Library Appointments – firstname.lastname@example.org or 760-366-5201 ext. 5293.
The Greenleaf Library Support – email@example.com or 760-366-5201 ext. 5293.
Student services has remote capabilities to serve students in all areas and departments, so that you do not have to come to campus for registration, admission, records, and counseling services. However, if there is an educational need to be on campus, please respect the following guidelines:
- A mask must be worn at all times. We encourage students to bring their own masks. If you do not have one on hand, they will be available for you in the foyer to put on before entering the Student Services space.
- While in the building, please use the 6 ft. social distancing markers that will be located on the floor to minimize crowding. Capacity will be monitored and regulated as needed.
- We ask that you call or email Admissions and Records before you come in, to see if it is something we can assist you with remotely to save you a trip to the campus.
- Email: Admissionsfirstname.lastname@example.org
- Phone: 760-366-5201 ext. 4232
Admissions & Records: 760-366-5201 ext. 4232 or email@example.com
Military-Connected Students: 760-366-5201 ext. 4368 or firstname.lastname@example.org
Veterans Services: please contact email@example.com or 760-366-5201 ext. 5803.
Financial Aid will be by appointment only. Contact Brittney Blakeley, Financial Aid Specialist, at firstname.lastname@example.org 760-366-5201 ext. 4235.
For students in need of disability-related accommodations, please contact email@example.com or 760-366-5201, ext 5861, to assist you with your individualized accommodations and academic needs.
EOPS/CARE please contact Delores Teague, Program Assistant, at firstname.lastname@example.org or 760-366-5201 ext. 4247.
CalWORKs please contact Sandra Rocha, email@example.com, 760-366-5201 ext. 5809.
Cashier’s office will be serving students via phone and can be reached at 760-366-5201 ex. 5312.
Canvas support for students
Canvas support for students will also be provided by the Distance Education Office. Please contact Lisa Larson at firstname.lastname@example.org or 760-366-5201 ext. 5401.
FREE online tutoring
FREE online tutoring through the Tutoring Center is available. Simply enroll in “ASC-100-50 Supervised Tutoring” through your CMC Portal. Click here for instructions. It is a free, non-credit course, and you can enroll at any time during the semester. After enrolling, you’ll see it on your Canvas dashboard. Please contact Admissions & Records at email@example.com if you have any issues getting into the course.
For any other class-related, support-related, or general COVID-19 questions or concerns, please direct those questions to firstname.lastname@example.org.
Student Success Center
Student Success Center
The Student Success Center computer lab will be open to students.
Students must check in at the front counter.
- A mask must be worn at all times. We encourage students to bring their own masks. If you do not have one on hand, they will be available for you in the foyer to put on before entering the Student Success Center space.
- While in the computer lab, please only use computers that are marked for use. This will ensure 6ft. social distancing.
- Contact Information: Matthew Barboza, Associate Dean of CTE and Noncredit
- Email: email@example.com
- Phone: 760-366-5201 ext 5247
- We are not requiring parking passes for students for the 2020-21 academic year.
- All payments for CMC related charges are online (click to pay online).
- Please contact our office prior to coming on campus, as it is likely we can assist you remotely:
- Email: firstname.lastname@example.org
- Phone: 760-366-3791 ext 5312
The Office of Instruction
The Office of Instruction
The Office of Instruction has remote capabilities to serve students for most of your needs so that you do not have to come to campus for grade appeals, grievances, pre-requisite challenges etc. However, if there is a compelling need to be on campus, please respect the following guidelines:
- A mask must be worn at all times. We encourage students to bring their own masks. If you do not have one on hand, they will be available for you at the entrance to the Office of Instruction.
- We ask that you call or email before coming in to see if we can assist you remotely. Any matters discussing your student record should originate on your CMC email address.
- Email: email@example.com.
- Phone: 760-366-3791 ext 4244
The following services for students will continue in a fully remote environment:
- Mental Health Counseling – As many of us are experiencing uncertain and trying times, we have made a commitment to continue mental health services throughout the academic year. To make an appointment with a Mental Health Counselor, please visit Telehealth for Copper Mountain College Students (thevirtualcaregroup.com) to access your free medical and mental health services.
- Tutoring/Learning Resource Center – Tutoring support will continue to be available in the summer through Canvas. Information on how to access tutoring services can be found here: https://www.cmccd.edu/current-students/tutoring/. If you have additional questions, please contact: Heidi Gibbons – firstname.lastname@example.org; 760-366-5201 ext 0513.