CMC COVID-19 Protocols
This is a living document that will continue to be updated as CDC, CDPH, and CalOSHA provide
guidelines for COVID-19 mitigation and management.
Changes to Emergency Temporary Standards
This document is our written COVID-19 prevention program.
On-Campus Testing – Employees and Students
For those who need access to testing, Inspired Diagnostics COVID-19 testing is confirmed for Thursdays from 8:00 – 10:00 a.m. in Room 112. People are taken on a walk-in basis.
California SB 114, COVID-19 Supplemental Paid Sick Leave (SPSL)
This new law has been enacted. This law provides up to 80 hours of paid leave entitlement to employees who are unable to work or telework due to qualifying reasons related to COVID-19 from January 1, 2022, through September 30, 2022. Employees who take qualifying COVID-19 leave during this time should mark their timesheet with the sick time taken, and on the right-hand side identify the sick time as for COVID-19. Employees who had sick time for COVID-19 in January who did not mark it as such on their timesheet should please contact their supervisor about making this change.
CMCCD will comply with Cal/OSHA, CDC, CDPH, current guidance
No face coverings are required (except during outbreaks), regardless of vaccination status.
In the case of a future outbreak, the district will notify all employees and will require the wearing of face coverings indoors and outdoors when six-feet physical distancing cannot be maintained, regardless of vaccination status.
CMC will continue to provide employees with masks for when working indoors or in a vehicle with others.
Employees who choose to wear a facemask may provide their own face mask provided the mask meets the Cal/OSHA definition of a mask or face covering which is a tightly-woven fabric or nonwoven material with no visible holes or openings that covers the nose and mouth.
No physical distancing or barrier requirements regardless of employee vaccination status with the
Employers must evaluate whether it is necessary to implement physical distancing and barriers
during an outbreak (3 or more cases in an exposed group of employees)
Employers must implement physical distancing and barriers during a major outbreak (20 or
more cases in an exposed group of employees)
Employers must evaluate ventilation systems to maximize outdoor air and increase filtrations
efficiency, and evaluate the use of additional air cleaning systems
Employees who have questions on face-covering or working accommodations should contact Chief Human Resources Officer Bonnie Bilger and students should be directed to Dean Jennifer O’Donnell.
We all need to continue to be vigilant in doing our best to protect each other from COVID-19. We do need to make sure that we stay home when we do not feel well. It goes without saying that the use of hand sanitizer and proper handwashing must continue to be done.
We should also consider the possibility that we may need to shift again to fully remote if an outbreak or conditions warrant. We will also need to continue to plan that there will be students and employees who may need to self-isolate.
Employees and Students
The CMC process for screening employees and students and responding to those with COVID-19 symptoms is as follows.
Prior to arriving at work or school each day, every employee or student should take the responsibility to conduct a self-check and determine if they are showing any COVID19 symptoms. Faculty are encouraged to include this link in their syllabi where you will find information on COVID-19 symptoms and a self-check tool. https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html
Non-contact temperatures may be taken at the discretion of the instructor, supervisor or laboratory instructor.
It is the shared responsibility of all of us to keep each other safe. Employees and students who have symptoms should not attend in person or if they become sick during the day should immediately be separated from other individuals and sent home. Employees and students who develop symptoms outside of work should notify their supervisor or instructor and stay home.
It is suggested that all instructors of on ground courses require students to maintain a fixed seating arrangement for the duration of the academic term. This is to ensure a means of contact tracing of students near any student that may test positive for COVID-19.
It is suggested that to eliminate multiple students coming in contact with door handles, the instructors will be directed to unlock and open the door and to utilize a floor wedge to keep the door open until the start of the class.
At the conclusion of each class session, the instructor will utilize the floor wedge to keep the exit area open until all students depart to minimize contact with the door handle.
Instructors are also asked to end class on time. Our goal is to allow our custodial staff some time to clean each classroom between sections. Each classroom will also have cleaning supplies if there is an area that students or staff feel need additional attention. If there is shared equipment within the class, please use the supplies to sanitize the shared equipment between users.
Classrooms with a known COVID-19 exposure will be quarantined until cleaning protocols outline below can be completed. In-person courses that utilize a quarantined space will be assigned an alternative space or requested to instruct remotely until a classroom can be deep cleaned.
If a COVID breakout occurs, in-person course sections must move to remote instruction for a minimum of 10 days from the confirmation of the case.
Faculty must accommodate the needs of students who need to self-isolate. Faculty should establish and relate communication criteria required of students to initiate COVID-related accommodations. This should be included in the syllabus, if possible.
HVAC economizers have been adjusted to increase the outside air volume, and doors and windows may be left open at the discretion of the faculty and staff. The air filtration system has been upgraded to provide the characteristics of a MERV 13 rating.
Due to high heat, some of these changes may need to be adjusted to maintain a comfortable learning environment.
Travel and Fieldtrips
CDC prevention measures continue to apply to all employees and students who travel for work or field trips, including those who are vaccinated. All travelers are required to wear a mask on all planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States and in U.S. transportation hubs such as airports and stations.
COVID-19 Exposure, Isolation and Quarantine, Reporting by students and employees and District Communication
If a student, faculty, or staff member experiences symptoms of COVID-19 they are to stay at home, seek medical attention and contact their primary care provider, or make an appointment to be tested and immediately communicate with their instructor or supervisor. Sick faculty, staff, or students should not return to any of the College facilities, or end isolation until they have met CDC’s criteria to discontinue home isolation. When you can be around others (end home isolation) depends on different factors for different situations.
Please find CalOSHA full recommendations for your situation at the link below.
The chart below reflects the new California Department of Public Health (CDPH) isolation and quarantine periods guidance from January 6, 2022, which overrides the Cal/OSHA COVID-19 Prevention Emergency Temporary Standards in certain circumstances and applies to both students and employees at Copper Mountain College.
The District will also ask employees or students with confirmed COVID diagnosis and have been on campus to identify where they were and who they may have been in close contact with. Faculty will be asked to identify classmates that may have been in close contact with a student who tests positive for COVID.
If the District is aware of individuals that have had close contact with a person diagnosed with COVID-19, that individual will be instructed to follow CDC/CalOSHA guidance.
The District will communicate directly with identified close contacts of confirmed cases and provide a general communication to the College.
Testing is available at the Joshua Tree Community Center, 6171 Sunburst St., Joshua Tree or weekly on campus (Thursday mornings from 8:00 am. – 10:00 a.m. in Room #112)
Employees or students may have been exposed if they are a “close contact” of someone who is/was infected, which is defined as being within approximately 6 feet (2 meters) of a person with COVID-19 for a prolonged period of time.
What counts as close contact?
You are unvaccinated or eligible for a booster and unboosted and:
You were within 6 feet of someone who has COVID-19 for a total of 15 minutes or more
You provided care at home to someone who is sick with COVID-19
You had direct physical contact with the person (hugged or kissed them)
You shared eating or drinking utensils
They sneezed, coughed, or somehow got respiratory droplets on you
Unvaccinated, potentially exposed employees and students should self-isolate and follow CDC/CDPH recommended steps.
Employees with questions regarding leave should check with Human Resources. Students with questions regarding assignments should check with their instructor.
Free vaccinations are available to eligible employees, students, and community members by appointment at the Joshua Tree Community Center, 6171 Sunburst St., Joshua Tree. For eligibility and appointments, use this link: https://sbCOVID19.com/vaccine/
For additional information about vaccinations, residents of San Bernardino County may call (909) 387-
3911 or email: coronavirus@DPH.sbcounty.gov
On-Campus Testing – Employees and Students
For those who need access to testing, Inspired Diagnostics COVID-19 testing is confirmed for Thursdays from 8:00 – 10:00 a.m. in Room 112. People are taken on a walk-in basis.
Returning to Class or Work after Having COVID
- Positive COVID-19 cases with COVID-19 symptoms shall not return to work until:
- At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medication; and
- COVID-19 symptoms have improved; and
- At least 10 days have passed since COVID-19 symptoms first appeared.
- COVID-19 cases who tested positive but never developed COVID-19 symptoms shall not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
CDC Guidance for fully Vaccinated People
For the purposes of this guidance, people are considered fully vaccinated for COVID-19
- 2 weeks after they have received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna), or
- 2 weeks after they have received a single-dose vaccine (Johnson and Johnson (J&J)/Janssen).
Per CDC, in non-healthcare settings, such as CMC, fully vaccinated employees may refrain from quarantine and testing following a known exposure if asymptomatic.
Vaccinated employees must continue to follow all other COVID-19 mitigation protocols.
Clean and Disinfect
Areas that have been documented as being exposed to a person confirmed to have had COVID 19 will be cleaned and sanitized per CDC guidelines. Custodial staff, using appropriate PPE will disinfect commonly used hard surfaces. HVAC systems will bring in maximum outside air to flush the building/spaces. Once disinfecting has been completed, custodial staff will complete a deep cleaning of the spaces.
A Shared Responsibility
Building custodial staff will continue to clean and disinfect campus buildings more frequently to reduce the spread of pathogens via frequently touched surfaces. However, it is impossible for custodial staff alone to perform these functions with the frequency and extent needed to combat the novel coronavirus. Every member of the CMC community has a joint responsibility for sanitation in their own work area and when using shared resources (i.e. meeting rooms, commonly touched surfaces, etc.)
So, it’s a collective effort. But, who is responsible for what?
What surfaces are not Cleaned/Sanitized/Disinfected by Custodians?
Personal workstations – surface, drawers, shelves, cabinets, etc.
Electronics – keyboards, mice, screens, copiers, phones, etc.
Equipment – Lab equipment, etc.
Books, papers, files, art, etc.
These areas should cleaned regularly by the users and between users if they are shared resources with the cleaning supplies that are provided. Please wipe down shared items before and after use.
HEERF Resources Expenditure Activity Reporting
HEERF I, II, & III Student Aid Portion Activity Report (As of April 1, 2022)
HEERF I, II, & III Institution Portion Activity Report (As of April 1, 2022)
HEERF I, II, & III Student Aid Portion Activity Report (As of June 30, 2021)
HEERF I, II, & III Student Aid Portion Activity Report (As of Sept 30, 2021)
HEERF I, II, & III Institution Portion Activity Report (As of June 30, 2021)
HEERF I, II, & III Student Aid Portion Activity Report (As of December 31, 2021)
HEERF I, II, & III Institution Portion Activity Report (As of December 31, 2021)
Training and Employee Benefits
CMC offers online COVID-19 training, and regular communication with updates from the CDC, CDPH, Chancellors Office, Governor’s Office, and County Office of Health, to ensure that all employees are informed of COVID-19 transmission, symptoms, and quarantine requirements, physical distancing, mask policies, and the importance of staying home when sick.
COVID-19 training and prevention documents are available to all employees, students, independent contractors, vendors, etc. who may come on the campus.
If you have exhausted your accruals due to COVID-19, please contact Bonnie Bilger, Chief Human Resources Officer or Loya Howell, Payroll Services Specialist, to see if you are eligible for differential pay, catastrophic leave, California disability benefits, or CalSTRS disability.
As guidance is updated from the State, CDC, CDPH, Local Health Officials, and the Community College Chancellors Office, we will continue to modify and learn the best practices and protocols for managing this pandemic.
Remember that we have not done this before. We need to work together more than we ever have before. We will learn together, practice together, and succeed together for the best learning environment for our student’s success and the health and safety of all of us.
Suggested Syllabus Language & Content
COVID Information for Classroom Instructors – for spring 2022
This memo contains three sections: suggested syllabus content, information for faculty on COVID reporting/student return criteria, and other information. The suggested syllabus verbiage spells out expectations of students attending class this fall. There are elements that may not apply to all classes. For example, if you do not want to take temperatures (it us up to faculty to decide), you could delete the second bullet under “Preventing the Transmission of COVID.” You are asked but not required to put this information in your syllabus. This information was requested and has been prepared for your convenience based on our current protocol document.
The second section provides a summary of what instructors need to do/recommend if a student tells you that they have tested positive for COVID or has been in “close contact” with someone who has.
The last section provides additional information for you related to facilities.
Due to the COVID-19 pandemic and current transmission rates, in-person classes have special requirements. Copper Mountain College’s COVID protocols are based on current Cal/OSHA, Centers for Disease Control, California Department of Public Health and other local and regulatory agency guidelines. As guidelines may change, classroom requirements may be updated. Students are required to follow any updated COVID protocol subsequent to the receipt of this syllabus. Current guidelines are based on CDC recommendations for areas with substantial or high transmission.
Preventing the transmission of COVID
- If a student feels sick, they are required to stay home and not come to campus.
- Non-contact temperatures may be taken at the discretion of the instructor. If you have a temperature of above 100.4°F you will not be permitted to enter the classroom.
- Classrooms have disinfectant wipes provided if students wish to sanitize their seat/desk area upon entering the room.
- Students are encouraged to use the hand sanitizer provided in the classroom.
- Students should expect a fixed seating arrangement in the class.
- Testing positive for COVID. If a student tests positive for COVID, the student must isolate and notify the instructor(s) of the in-person course(s) they are attending. All COVID cases are reported to the college community, however, no personal identifying information is shared. The isolation period varies depending on the situation of the student. Please find CDC’s recommendations for your situation below. https://www.cdc.gov/coronavirus/2019-ncov/ifyou-are-sick/end-homeisolation.html?CDC_AA_refVal=https%3A%2F%2F.
- “Close contact” with someone who has tested positive for COVID.
“Close contact” means the following:
- You are unvaccinated or vaccinated and eligible for your booster shot but you not yet received a booster and;
- You were within 6 feet of someone who has COVID-19 for a total of 15 minutes or more
- You provided care at home to someone who is sick with COVID-19
- You had direct physical contact with the person (hugged or kissed them)
- You shared eating or drinking utensils
- They sneezed, coughed, or somehow got respiratory droplets on you Unvaccinated or vaccinated and un-boosted (but eligible), exposed students should self-isolate and follow CDC recommended steps. https://www.cdc.gov/coronavirus/2019-ncov/if-you-aresick/end-homeisolation.html?CDC_AA_refVal=https%3A%2F%2F
Fully vaccinated and boosted students do not need to isolate if they are found to have been in “close contact” with a person with COVID. They may continue to attend classes; however, it is recommended they get tested 3-5 days after exposure.
Information for faculty on COVID reporting/student return criteria
- Please set up and maintain a seating chart for the semester to the extent practicable. Where there is extra space in low enrolled courses, try to set students up with as much distance as possible.
- The security extension from a campus phone is at the top of each phone. If you prefer to use your cell phone, the number to call is (760) 601-4123. Kevin Cole is a back-up for security at all times. His contact information is (760) 910-3181. Finally, please feel free to reach out to Matthew Barboza at extension 5247 or (909) 724-8118, Linda Thomas at (209) 629-2051 or Melynie Schiel at extension 5277 or (760) 401-2018 if you need additional assistance.
- Since there are a number of scenarios that could require isolation or quarantine for students, faculty will need to carefully consider course policies to allow for this reality. OWL cameras have been set up in each classroom to provide the opportunity for students to attend your class session remotely. You are highly encouraged to take advantage of the technology to allow for continued teaching and learning throughout the semester.
- Recording student attendance is required keeping in mind that in a given situation a student may not be able to attend class for an extended period. Remember that attendance cannot be used in grading. Participation can be used in grading which is why the OWL technology is highly recommended as is a careful review of course policies around grading criteria and late work.
- If you receive information that a student tested positive for COVID, please inform your Dean of the student name and ID and when they were last present in your class. Also, please provide the names of students in your class who would have been in “close contact” with the infected student. This includes any students who were sitting within 6 feet of the infected student for more than 15 minutes (this is the reason for the seating chart). Then, let the rest of your class know that a classmate (no names or identifying information) tested positive for COVID. Please ask the student when they were last on campus. Please tell the student that they are required to isolate and they may not attend class. The duration of isolation can be determined at this CDC link. https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/end-homeisolation.html?CDC_AA_refVal=https%3A%2F%2F Then, let the rest of your class know that a classmate (no names or identifying information) tested positive for COVID. Please ask the student when they were last on campus. Please tell the student that they are required to isolate and they may not attend class. The duration of isolation can be determined at this CDC link. https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/endhomeisolation.html?CDC_AA_refVal=https%3A%2F%2F. In short, the student cannot return unless it has been 5days since symptoms first appeared and 24 hours without a fever. If a student has no symptoms but tested positive, they will need to isolate for 5 days and with a negative result on a COVID test on or after the 5th day, may return to class. Without a test, the student will need to isolate for 10 days before returning to class. Based on when the student was last on campus, some students may be characterized as having been in “close contact” with the COVID positive student. See below.
- If a student finds out that they have been in “close contact” with a person who has tested for COVID, they do not have to quarantine if they are fully vaccinated. If they have not been fully vaccinated, they have to quarantine for 10 days. They can shorten the duration of the quarantine and return to class 7 days after the “close contact” IF they receive a negative test result where the test was conducted at least 5 days after the contact.
- If a student states that they think they might have COVID, treat them like they are positive from the perspective of the recommended isolation. Following CDC guidelines, you are only required to report when you are informed that a person has a confirmed case of COVID.
- There is a difference of requirements depending on whether the student is fully vaccinated or unvaccinated. We are not requiring proof of vaccination from students and therefore the student will need to decide the appropriate course of action if they have been in “close contact” with a COVID positive person.
- Faculty should limit passing around sign-in sheets and may wish to consider other forms of taking attendance.
- Faculty are asked to prop open classroom doors for students to enter and exit in order to limit door handle contact. Also, doors may remain open during the class.
- You may choose to take student temperatures. Thermometers will be available to borrow in Academic Affairs.
- At this time, there is no requirement for social distancing in classrooms.
- As is mentioned in the comments for students, all classrooms will have masks, sanitizing wipes and hand sanitizer available for student and instructor use. These will be replenished every evening or as necessary. If any supplies are needed, please call Academic Affairs at extension 4244 or put in a MOTO from the classroom computer if you are comfortable doing that.
- Surfaces in classrooms are deep cleaned every night.
- M&O will be coming around to classrooms to do extra cleaning throughout the day.
- High touch areas are also going to be sprayed with aerosol disinfectant throughout the day.
- All HVAC filters have been updated and the circulation of outside air has been adjusted to the highest possible volume.
- Classroom podiums will have spray sanitizer, aerosol disinfectant, and paper towels for instructor use only. Faculty are not required to do any extra classroom cleaning but they are welcome to use these items if they choose.
Students need to have an appointment to utilize the Library resources such as: the internet, research, and study rooms. When in the Library the guidelines for social distancing and masking wearing are required.
Greenleaf Library Appointments – firstname.lastname@example.org or 760-366-5201 ext. 5293.
The Greenleaf Library Support – email@example.com or 760-366-5201 ext. 5293.
Student services has remote capabilities to serve students in all areas and departments, so that you do not have to come to campus for registration, admission, records, and counseling services. However, if there is an educational need to be on campus, please respect the following guidelines:
- A mask must be worn at all times. We encourage students to bring their own masks. If you do not have one on hand, they will be available for you in the foyer to put on before entering the Student Services space.
- While in the building, please use the 6 ft. social distancing markers that will be located on the floor to minimize crowding. Capacity will be monitored and regulated as needed.
- We ask that you call or email Admissions and Records before you come in, to see if it is something we can assist you with remotely to save you a trip to the campus.
- Email: Admissionsfirstname.lastname@example.org
- Phone: 760-366-5201 ext. 4232
Admissions & Records: 760-366-5201 ext. 4232 or email@example.com
Military-Connected Students: 760-366-5201 ext. 4368 or firstname.lastname@example.org
Veterans Services: please contact email@example.com or 760-366-5201 ext. 5803.
Financial Aid will be by appointment only. Contact Brittney Blakeley, Financial Aid Specialist, at firstname.lastname@example.org 760-366-5201 ext. 4235.
For students in need of disability-related accommodations, please contact email@example.com or 760-366-5201, ext 5861, to assist you with your individualized accommodations and academic needs.
EOPS/CARE please contact Delores Teague, Program Assistant, at firstname.lastname@example.org or 760-366-5201 ext. 4247.
CalWORKs please contact Sandra Rocha, email@example.com, 760-366-5201 ext. 5809.
Cashier’s office will be serving students via phone and can be reached at 760-366-5201 ex. 5312.
Canvas support for students
Canvas support for students will also be provided by the Distance Education Office. Please contact Lisa Larson at firstname.lastname@example.org or 760-366-5201 ext. 5401.
FREE online tutoring
FREE online tutoring through the Tutoring Center is available. Simply enroll in “ASC-100-50 Supervised Tutoring” through your CMC Portal. Click here for instructions. It is a free, non-credit course, and you can enroll at any time during the semester. After enrolling, you’ll see it on your Canvas dashboard. Please contact Admissions & Records at email@example.com if you have any issues getting into the course.
For any other class-related, support-related, or general COVID-19 questions or concerns, please direct those questions to firstname.lastname@example.org.
Student Success Center
Student Success Center
The Student Success Center computer lab will be open to students.
Students must check in at the front counter.
- A mask must be worn at all times. We encourage students to bring their own masks. If you do not have one on hand, they will be available for you in the foyer to put on before entering the Student Success Center space.
- While in the computer lab, please only use computers that are marked for use. This will ensure 6ft. social distancing.
- Contact Information: Matthew Barboza, Associate Dean of CTE and Noncredit
- Email: email@example.com
- Phone: 760-366-5201 ext 5247
- We are not requiring parking passes for students for the 2020-21 academic year.
- All payments for CMC related charges are online (click to pay online).
- Please contact our office prior to coming on campus, as it is likely we can assist you remotely:
- Email: firstname.lastname@example.org
- Phone: 760-366-3791 ext 5312
The Office of Instruction
The Office of Instruction
The Office of Instruction has remote capabilities to serve students for most of your needs so that you do not have to come to campus for grade appeals, grievances, pre-requisite challenges etc. However, if there is a compelling need to be on campus, please respect the following guidelines:
- A mask must be worn at all times. We encourage students to bring their own masks. If you do not have one on hand, they will be available for you at the entrance to the Office of Instruction.
- We ask that you call or email before coming in to see if we can assist you remotely. Any matters discussing your student record should originate on your CMC email address.
- Email: email@example.com.
- Phone: 760-366-3791 ext 4244
The following services for students will continue in a fully remote environment:
- Mental Health Counseling – As many of us are experiencing uncertain and trying times, we have made a commitment to continue mental health services throughout the academic year. To make an appointment with a Mental Health Counselor, please visit Telehealth for Copper Mountain College Students (thevirtualcaregroup.com) to access your free medical and mental health services.
- Tutoring/Learning Resource Center – Tutoring support will continue to be available in the summer through Canvas. Information on how to access tutoring services can be found here: https://www.cmccd.edu/current-students/tutoring/. If you have additional questions, please contact: Heidi Gibbons – firstname.lastname@example.org; 760-366-5201 ext 0513.