Student Services

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    Family Educational Rights and Privacy Act (FERPA)

    CMC guidelines for sharing confidential student information come from the Family Educational Rights and Privacy Act (FERPA), 34 CFR Part 99, Subpart A - General, and from approved Board of Trustees Policy 5040.


    Directory Information is defined in the federal law as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. From the categories listed in the federal law, CMC's Board has defined only the following as Directory Information:

    Electronic mail (E-mail) address
    Dates of enrollment
    Major field of study
    Awards and degrees received (including President's list recognition)
    Degree(s) received/conferred (including dates)
    Participation in college activities

    Only these items are "directory information" at CMC and OK to share, unless the student gives permission in writing. Release of Information Form. Should the student decide he/she does not want his/her "directory information" shared, then a Full Suppression form must be signed and provided to Admissions & Records.

    Please note: To protect your privacy Copper Mountain College's policy is "All or Nothing". When you ask for your records to be suppressed, all Directory Information will become unavailable for the public to see and we will be unable to acknowledge that you attend Copper Mountain College. The student must come in person to Admissions & Records to complete any college transactions, such as: registration, billing, transcripts, grades, etc. The suppression will stay in effect until this form is again completed to allow CMC to release your Directory Information. Even if this is signed and the Directory Information is suppressed, parents of dependent children (according to IRS rules) still have the right to view all of their student's records.


    From the federal law:

    (a) An educational agency or institution may disclose personally identifiable information from an education record of a student without the consent required by § 99.30 IF the disclosure meets one or more of the following conditions (KEY POINTS BOLD):

    1. The disclosure is to other school officials, including teachers, within the agency or institution whom the agency or institution has determined to have legitimate educational interests. (e.g. faculty, counselors, administrators at CMC)

    2. The disclosure is, subject to the requirements of § 99.34, to officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll. (e.g. to a bonafide university admissions representative)

    3. The disclosure is, subject to the requirements of § 99.35, to authorized representatives of … (several federal agencies and); (iv) State and local educational authorities. (e.g. CCC Chancellor's office staff).

    If you have questions about a particular situation, please do not hesitate to contact Brian Heinemann, Interim Associate Dean of Student Services/Director of Financial Aid, ext. 5278.

    Full or Closed Classes

    When a course reaches its maximum capacity, students cannot be added to the course. Maximum capacities for classroom courses are based on the maximum fire code capacity per each room where the course will be taught. Maximum capacities for online courses are based on faculty contracts and cannot be adjusted. Students who find that desired courses are closed are encouraged to check the Schedule of Classes to select an alternative section of those courses.

    Wait Listing

    Once a class is full, the next person trying to enroll will become the first person on the wait list and be the first person to be offered a seat in the class if someone drops or becomes an "instructor drop" for non-attendance. Coyote Tracks (student database) tracks who is next in line to be offered the open seat in the class.

    In order to be wait listed in a class, you must provide Admissions & Records with an updated email address. If you are the first person on the wait list and a seat becomes available, you will be notified via email, you will then have 24 hours, until the end of the business day, to come into Admissions & Records and register for that class. There are no exceptions to this rule.

    Wait List Restrictions: Students are restricted to being either in a section or on one wait list for a section of that course. However, a student can be on a wait list for a Chem class and on a wait list for an English class, as these are not the same course. No multiple wait listing for the same course within different sections is permitted, but they can be wait listed on multiple separate courses.

    Students cannot "crash" a class! This is why we have wait listing.

    Auditing a course is not permitted.

    Admissions & Records

    Admissions & Records can help you apply to the college, sign up for assessment testing, sign up for new student orientation, make counseling appointments and order your transcripts. Grades, Unofficial and Official Transcripts

    Student Checklist


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    Financial Aid

    CMC offers a variety of financial aid programs including grants, work-study, scholarships and loans to full-time and part-time students. Financial aid is a supplement to the financial resources of the family and/or the student. Financial aid is designed to assist you in meeting your educational costs including fees, books (General Ernie Reid Bookstore), supplies, housing, food, transportation and miscellaneous education related expenses.


    During spring semester each year (March-April), students are invited to submit a single scholarship application for all CMC-sponsored scholarships, for the next academic year. A college-wide committee reviews the applications and announces scholarship recipients in May.

    Scholarships are also awarded to graduating seniors in the Morongo Unified School District (MUSD) to be used if they enroll at Copper Mountain College following graduation. MUSD staff choose the local high school scholarship winners.

    Paying for Classes

    Payment Procedures at CMC:

    1. Register for Classes (Admissions & Records in the 300 Quad);

    2. Meet with Financial Aid (verify and fill out paperwork if necessary);

    3. Make your Payment (Business Services in the 300 Quad)

    After you register you will receive your schedule of classes and an invoice to make your payment. Please see below for payment options or make arrangements with the Financial Aid Office.

    ALL payments are now due at time of registration.

    Payment options are as follows:

    By mail with a check, money-order or credit card. The address is: Copper Mountain College Attn: Business Services, P.O. Box 1398, Joshua Tree, CA 92252 or ask for a preaddressed envelope. Please do not mail cash.

    Pay in person at the CMC Cashier's Office located in the 300 Quad, back side of McDonald Hall (Student Services). Business hours are currently M-F 8:00 A.M. - 4:30 P.M. Please call 760-366-3791 x5312. You may pay by check, cash, credit card, or money order.

    Download Fillable Payment Form

    Questions About Your Student Bill?

    Call CMC Cashier at 760-366-3791, ext. 5312 or email:

    Student Services offers support services to assist students in achieving their educational goals.

    Contact Information

    Office of Student Services
    Copper Mountain College
    6162 Rotary Way
    P.O. Box 1398
    Joshua Tree, CA 92252

    (760) 366-3791, ext. 4232
    (760) 366-5257 fax

    For general inquiries, please email Janie Ramstorf:

    Office Location
    The Office of Student Services is located in the 300 Quad, next to Bruce's Coyote Kitchen.

    Your CMC Counselors!

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